Ministry of Personnel, Public Grievances and Pensions
Personnel and Training
3rd Floor, Lok Nayak Bhawan,
December 14, 2010
Subject: Consolidated guidelines on cadre review of Central Group ‘A’
The undersigned is directed to say that provisions governing the process of
cadre review of Central Group ‘A’ Services are contained in various
Office Memoranda issued by the Department of Personnel and Training and
the Department of Expenditure. As a part of this Department’s endeavour to
personnel policies relevant to current and future needs, these provisions
have been reviewed in consultation with various stakeholders and it has been
decided to issue a consolidated and revised set of guidelines on cadre
review. The revised guidelines are given below. Besides, the broad issues
concerning cadre review
have been elaborated in the revised Monograph on Cadre Review of Central
Group ‘A’ Services enclosed herewith. The list of existing Central Group ‘A’
2. Formulation of Proposal
(i) The proposal would be formulated, to the extent possible, in
consultation with the representatives of service association (s). While
drafting the proposal, all issues like expected changes in the
Organization’s activities, automation, amendment in the business processes,
recruitment planning, plugging the skill
gaps, cadre structure, career progression, financial implications etc. must
be analyzed and made part of the proposal. These issues and their impact on
cadre structure have been discussed in Section-5 and Section-6 of the
(ii) Full functional justification for each creation of post/upgradation
should be given. A job evaluation exercise may be undertaken for each
category of posts so as to ensure that different grades are assigned
corresponding level of functions and responsibilities.
(iii) It may be ensured that the cadre review would not have an adverse
impact on the feeder grade.\
3. Reference to Department of Personnel and Training/Department of Expenditure
(i) The proposal should be referred to Department of Personnel and
Training with the approval of Integrated Finance Division and the Minister
(ii) The Cadre Controlling Authority would also give a certificate that
there is no Court Case pending having a bearing on the cadre review.
(iii) The name (s) of contact officer (s) for further/additional information
may be clearly indicated in the reference.
(iv) The proposal should be examined vis-à-vis the checklist given in
Section-6 of the Monograph to ensure that the proposal is complete in all
4. Financial Implications
(i) The proposal having additional financial implications would be
entertained strictly on functional considerations like consistent increase
in workload, horizontal expansion in activities etc.
(ii) While calculating the additional expenditure, the impact of
Non-Functional Upgradation may be taken into account. The calculation sheet
must be enclosed with the proposal.
5. Procedure for cadre review
(i) Every cadre should be reviewed once every five years. The review
should be first carried out by the Cadre Controlling Authority, preferably
in consultation with the representatives of the service/cadre in question.
However, if it is convinced after such a review that no change in the cadre
structure is required, the
decision should be conveyed to DoPT with the approval of Minister in charge.
(ii) The cadre review proposal would be prepared by the Cadre
Controlling Authority in the form of a Note for Committee of Secretaries.
DoPT would obtain the approval of Secretary (P) and then refer it to
Department of Expenditure for approval of Secretary (Expenditure).
(iii) The Note would then be placed before the Cadre Review Committee by DoPT.
(iv) Based on the recommendation of Cadre Review Committee, the
proposal would be submitted for MOS (PP)’s approval. It would then be
referred to the Department of Expenditure for Finance Minister’s approval.
(v) The Cadre Controlling Authority would then take approval of Cabinet.
The Note for Cabinet should ideally be prepared within a month of the Cadre
Review Committee’s approval.
6. Composition of Cadre Review Committee-The Cadre Review Committee would
comprise the following functionaries:
(i) Cabinet Secretary Chairman
(ii) Secretary of the Ministry controlling the cadre Member
(iii) Secretary, Department of Personnel and Training Member
(iv) Secretary, Ministry of Finance, Department of
(v) The senior most member of the service/cadre
7. Restriction on direct recruitment-There is a restriction on
direct recruitment to the extent that it should not exceed 3% of the total
The authority to relax the condition rests with DoPT. It has now been
decided to do away with this restriction. The Cadre Controlling Authorities
are, however, advised not to resort to any bulk recruitment as it would
create a bulge in the structure leading to stagnation at later stage. This
may be kept in view while
projecting recruitment planning.
Sd/- (Pratima Tyagi) Deputy Secretary to the Government of India Tel:24622461 To All the cadre controlling authorities
Name of the Service
Indian Foreign Service
Indian Customs & Central Excise
Indian Revenue Service (IT)
Indian Audit & Accounts Service
Indian Railways Traffic Service
Indian Railways Accounts Service
Indian Railways Personnel Service
Indian Civil Accounts Service
Indian Defence Accounts Service
Indian P&T Accounts and Finance Service
Indian Postal Service
Indian Defence Estates Service
Indian Information Service
Indian Trade Service
Railway Protection Force
Indian Railways Service of Engineers
Indian Railways Service of Signal & Telecom Engineers
ndian Railways Service of Mechanical Engineers
Indian Railways Service of Electrical. Engineers
Indian Telecommunication Service
Indian Ordnance Factories Service
Indian Railways Stores Service
Central Engineering Service (Roads)
Central Water Engineering Service
Indian Defence Service of Engineers
Central Engineering Service (CPWD)
Central Electrical. & Mechanical. Engineering Service. (CPWD)
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