Recognition of Service Associations under the Central civil Services –(Recognition of Service Associations) Rules, 1993.

Annexure - II

IMMEDIATE TIME BOUND

F.No.4/1/2002-CS.IV
Government of India
Ministry of Personnel, Public Grievances and Pensions
Department of Personnel and Training

IIIrd floor, Lok Nayak Bhavan,
Khan Market, New Delhi-3
Dated : 9^thMarch, 2007.

OFFICE MEMORANDUM

Subject: Recognition of Service Associations under the Central civil Services –(Recognition of
Service Associations) Rules, 1993.

1. The  undersigned is directed to invite applications from existing and also newly  formed/to be formed Associations/Unions of employees belonging to the  Central Secretariat Services (CSS), Central Secretariat Stenographers’ Service (CSSS) and Central Secretariat Clerical Service (CSCS), and also “included” categories such as Staff Car Drivers, Dispatch Riders, Peons etc.  who wish to seek recognition under the CCS(Recognition of Service  Association)Rules 1993. Associations which have already obtained recognition are also required to submit fresh applications. However, there will be no  change in their status of recognition till this verification process is  over.

2. The applications should be  sent to this Department along with the following documents by 30.4.2007:-

a) Memorandum of Association;

b) Constitution of the Association and bye-laws, if any;

c) Names of the Office-bearers of the Association; and

d) Copies of written declarations addressed to DDOs concerned, by members of the Association, for deduction of subscription from their June, 2007 salary, in favour of the Association.

Applications received after the last date will not be entertained.

3.The Constitution of the  Association should be in conformity with the CCS (RSA)Rules, 1993. For the
sake of convenience the salient features of the constitution are reiterated  in the Annex to this O.M. The membership of an Association/Union should be  restricted to a distinct category of Govt. servants having common interest  and eligible to be members vide rule 5© of the RSA Rules.

4. Recognition will be  accorded to an Association on fulfilling the conditions prescribed in the  CCS(RSA) rules, 1993 and orders/instructions issued there under from time to  time.

5. The crucial month for  verification under the check-off system will be June, 2007. That is, only  such of the employees who have paid subscription from their June, 2007  salary (payable on the last working day of the month) will be treated as  member of an Association/Union for verification purposes.

6. All the Cadre Controlling authorities of the Central Secretariat are requested to give wide publicity
to the contents of this Office Memorandum so that the Service Associations/Unions of the Central Secretariat employees submit their applications by 30.4.2007. They are also requested to ensure that
subscription is deducted from June, 2007, salary of the employees who have applied, in writing, for deduction of subscription in favour of an Association/Union.

SALIENT FEATURES OF THE CONSTITUTION (AS PER THE CCS(RSA) RULES,1993.

i)Accounting year - 1st April to 31st March of the following year

ii)Procedure for holding elections- Constitution of an Association must lay procedure for conduct of elections to elect office bearers/members of Executive Committee.

iii)Term of Office bearers- An Office-bearer should have a fixed term not exceeding two years. Of elections are not held within three months of expire of the term, the office bearer will cease to be duly-elected representatives of the Association.

iv)Total number of office bearers/members of Executive Committee- the total number should not be disproportionate to the total membership of an association keeping in view its functioning/working requirement.

v)Amendment to the Constitutions- The Constitution should provide that amendment would be done by the association after seeking prior approval of the Government. (Rule6 (g).

vi)Number of delegates- The number of delegates from braches/units for attending the Annual General Meeting should be specifically laid down in the Constitution. Such number will, however, depend upon the membership and coverage of the associations.